GWS2015: Session and presentation formats

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Type of Presentation
Format Overall length of session / presentation Notes
Organize a session of presentations by Invited Speakers Oral presentations by invited speakers ; length of presentations may vary; up to 5 presentations allowed 2 hours PowerPoint projector & hookups provided (you must supply your own laptop)
Organize a Panel Discussion Panel discussion; up to 5 panelists 2 hours PowerPoint projector & hookups provided (you must supply your own laptop)
Organize a Day-Capper Varies 2 hours All Day-Cappers scheduled 4–6 pm; “PowerPoint-Free” sessions encouraged
Organize a Sharing Circle Faciliated discussion 2 hours A-V not used
Organize a Café Conversation Faciliated roundtable discussion 2 hours A-V not used
Organize a Workshop Varies 2 hours PowerPoint projector & hookups provided (you must supply your own laptop)
Organize a Business Meeting Varies 2 hours All Business Meetings will be scheduled during the evening of Tuesday, March 31; PowerPoint projector & hookups provided (you must supply your own laptop)
Present a Paper
Oral paper presentation 20 minutes Papers are assigned to concurrent sessions by the Conference Committee; read these technical instructions
Present a Poster
44" x 44" inch space on posterboard with table below for handouts Continuous viewing Sun–Thurs Presenters encouraged to stand by their posters during the Tuesday evening reception; read these technical instructions
Present an Exhibit Premanufactured exhibit that either (a) fits on 2x6-ft tabletop or (b) stands on floor Continuous viewing Sun–Thurs Exhibits may be staffed, but do not have to be; read these technical instructions

 

Organize a session of presentations by Invited Speakers. A session of presentations by Invited Speakers consists of oral presentations around a common theme and delivered by speakers that you invite and organize. These sessions can be structured in several different ways: for example, the invited presentations might be preceded by an overview from the session organizer and followed by a response from a discussant. The length allotted to each presentation is up to the session organizer. The proposal must include: (1) a session overview abstract that describes the session’s theme and its importance, as well as its structure (e.g., who will chair the session, how long each presentation will be, whether there will be discussants and/or a Q&A session with the audience following the presentations, etc.); and (2) titles and speaker information for each of the oral presentations (no more than 5 presentations allowed). (Read the instructions for session organizers, presenters & authors.)

Organize a Panel Discussion. A Panel Discussion is an audience-interactive format in which invited panelists make short, relatively informal presentations that serve as a springboard for extended discussion among panelists and between panelists and the audience. In proposing a Panel Discussion, your abstract must indicate who will chair the session (if that person is someone other than you) and how long each panelist will speak.  Later in the abstract submission form, you must identify who have been invited to participate as panelists (there must be a minimum of 3, but no more than 5, panelists),  and how many of these invited panelists have confirmed that they are willing and able to attend the conference. Preference will be given to proposals with confirmed panelists.  (Read the instructions for session organizers, presenters & authors.)

Organize a Day-Capper Session. Day-Cappers are late-afternoon sessions that tackle unusual or controversial subjects and/or use innovative formats to engage the audience in a lively way. Day-Cappers run from 4:00–6:00 pm and should emphasize real human interaction in a more informal setting. (We urge you to make your Day-Capper a “PowerPoint-Free Zone” ... or at least minimize their use.)  Examples of past Day-Cappers include explorations of foodways associated with park communities (with taste-testing), video screenings (with discussion), quiz bowls, and musical performances.  Think outside the conference box!  In proposing a Day-Capper, your abstract should indicate why the topic is important, what format the session will take and how you will engage the audience, and who else (if anyone) will be involved in presenting the session.  (Read the instructions for session organizers, presenters & authors.)

Organize a Sharing Circle.  Sharing Circles are a way for conference participants to share information and experiences in a more personal setting. More participatory and spontaneous than the standard lecturer/audience model of information transfer, Sharing Circles provide an alternative way of learning that many people are more comfortable with. Sharing Circles take place in a room with a simple circle of chairs — there are no tables, microphones, or AV equipment.  Sharing Circles are guided by a facilitator who introduces the topic, begins the conversation and keeps it moving and focused, and makes sure that everyone has a chance to participate in the discussion as he or she wishes.  (Read the instructions for session organizers, presenters & authors.) 

Organize a Café Conversation . A Café Conversation is an alternative meeting format that is rapidly gaining popularity.  In a Café Conversation, participants gather at round tables set around the room like a sidewalk café.  The organizers present a topic (or topics) to be discussed, and then each table of participants talks among themselves for 20 minutes, taking notes.  After 20 minutes, one person remains at the table as "host" and the others disperse to different tables.  The table host summarizes the previous conversation to the newcomers, and then a second 20-minute round of discussion takes place.  The process is repeated for a third 20-minute round, followed by full-group conversation.  The website of  World Café, a nonprofit devoted to promoting Café Conversations, has an easy-to-follow explanation of how to design one.  (Read the instructions for session organizers, presenters & authors.) 

Organize a Workshop. A Workshop is a small-group working session open to any conference registrant on a first-come, first-served basis. In a Workshop, registrants come together to work on or provide input into a specific project or product. An example might be a Workshop to gather feedback on, or to produce, a set of guidelines. Workshops do not involve paper presentations or panel discussions. Workshops will be scheduled at the same time as the Concurrent Sessions or, possibly, during the evening.  Because Workshops are intended to be for smaller groups, they will be assigned to rooms that seat no more than 30–60 people.  (Read the instructions for session organizers, presenters & authors.) 

Organize a Business Meeting. A limited amount of space will be available during the evening of Tuesday, March 31, for small-group Business Meetings. A Business Meeting is one that focuses exclusively on programmatic or other business-oriented discussions.   Because Business Meetings are intended to be for smaller groups, they will be assigned to rooms that seat no more than 30–60 people.  (Read the instructions for session organizers, presenters & authors.)

Present a Paper. If you have oral presentation you'd like to make that is not already affiliated with a session proposal, you can submit a proposal for a Paper. If your Paper is accepted for the conference, the Conference Committee will assign it to a concurrent session made up of other Papers on the same topic.  You must designate your Paper as either a (1) Case Study, (2) Project Report, (3) Issue Analysis, or (4) Program Overview.  While a Paper certainly may focus on a single park, protected area, or cultural site, we encourage you to emphasize the  relevance of your findings to other parks and sites. Papers are allotted 20 minutes each: 15 minutes for the presentation, and 5 minutes for audience Q&A. (Read the instructions for session organizers, presenters & authors.)

Present a Poster. A Poster is a graphically oriented presentation that is displayed vertically on a poster board. The Poster Session runs all day from Sunday evening through Thursday noon of the conference week. Posters are well-suited for visual data, such as maps and graphs, as well as for promoting discussion about ideas at the early conceptual stage or projects that are still underway.  You must designate your Poster as either a (1) Case Study, (2) Project Report, (3) Issue Analysis, or (4) Program Overview.  (Read the instructions for session organizers, presenters & authors.)

Present a Freestanding or Tabletop Exhibit. An Exhibit is a pre-manufactured display that either is freestanding on the floor or designed to sit on a tabletop (table dimensions 2x6 feet). Exhibits will form part of the Poster Session, and be available for continuous viewing from Sunday evening through Thursday mid-afternoon.  You must designate your Exhibit as either a (1) Case Study, (2) Project Report, (3) Issue Analysis, or (4) Program Overview.  (Read the instructions for session organizers, presenters & authors.)